Funding Sources are platform-wide.
Funding Sources
District funding sources can be added for use as general data points. This can be used for tracking value by quantity in iiQ or answering the following questions quickly: How much of my budget have I used so far this year? How much is left?
Funding sources are associated with your Purchase Orders (PO).
To add a funding source, select Parts > Funding Source, then click New Funding Source in the top right corner.
Enter the following data fields:
* - Required field
Name*
Allocated Budget*
Status*
Active - available to be associated with a purchase order
Inactive - closed and cannot be associated with a purchase order
Start Date
End Date
Description
Purchase Orders
When adding inventory to a part, you can associate the purchase order as well as link to a funding source. This ensures the cost of the part is accurately reflected as they are used on tickets without having to manually keep parts pricing up-to-date in the parts list. The cost is automatically calculated based on the weighted average of purchase prices, thus eliminating the need for agents to verify the cost is correct when applying parts to a ticket.
Costs added to a Purchase Order are automatically deducted from the associated Funding Source.
To view and add a purchase order, select Parts > Purchase Orders from the left sidebar, then select Add a New Purchase Order in the top right corner.
Next, fill in the following information:
* - Required fields
PO Number*
Type*
Blanket Purchase Order - a long-term contract between an organization and a supplier.
(This is an “Open PO” that your district have with regular suppliers.)
Standard Purchase Order - one-time orders.
(eg: I approved $100 to buy 10 Widgets at $10 per Widget)
Supplier*
Funding Source
Status*
Approved
Pending Approval - you will not be able to associate this PO when adding inventory to a part.
Order Total*
Description
Purchase Order Upload
Upload Invoice
When a PO has a Funding Source, all tickets that have a part associated with this purchase order will be noted in the Charges column automatically. This includes the total cost associated with all tickets, as well as the total number of tickets tied to this purchase order.
Funding Sources Permissions
Asset Administration
| Manage Funding Sources, Statuses, and Types | Allow users to view, create, edit, and delete Asset Funding Sources, Asset Statuses, and Asset Types. Reveals the following on the left navigation under Administration > Asset Funding Sources, Asset Statuses, and Asset Types. Formerly "Manage Asset Options". |
Parts Procurement | Manage Funding Sources | Allow users to view, create, edit, and delete a Funding Source.
Addition permission options that are required:
|
| View Funding Sources List and Details | Reveals Funding Sources under Parts on the left navigation. Additional permission option required: View Parts List and Details
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